Google Apps vs. Office 365 vs. Zoho Suite Head to Head Review

Google Apps vs Office 365 vs Zoho

Google Apps vs Office 365 vs Zoho, your office in the cloud

Cloud computing is an IT term for Internet-based applications. Online email, photo sharing and data storage are all examples of cloud computing. The latest cloud computing offering is online based application suites.

Three examples of these applications suites are Google Apps vs Office 365 and Zoho. Here is a head to head review of Google Apps vs Office 365, and Zoho to see how they stack up.

Google Apps

Google Apps has three main versions; Google Apps(Free), Google Apps for Business, and Google Apps for Education. Free and Business versions are geared to businesses; the free version just limits what you can do. Google Apps incorporates Gmail, Google Calendar (includes interoperability with MS Outlook ) and Google Docs, Google Sites are the core of the suite. Google Apps also offers many of the other web-based apps Google has developed.

The business version of Google Apps requires a monthly or yearly fee. For that fee, you are given 25GB of storage for mail, groups for business, sites and video apps.

IT administrators can also control what apps are available to staff and can also allocate applications on a group to group basis. Google also states a 99.9% uptime guarantee.

Mobile access is available with Google Apps on Android, iOS, & Blackberry

Features at a glance

  • Free plan available
  • Email
  • Calendar
  • Documents editing and creation
  • Mobile access
  • Uptime Guarantee

Office 365

Probably the one application suite with the biggest name brand recognition. Microsoft Office 365 is the cloud based version of the Microsoft Office application suite. It offers email, document creation/editing, contacts, calendars, IM, online meetings, Video chat and simple website design.

The web-based apps are online versions of Word, Excel and PowerPoint. Email uses a version of the Microsoft Exchange.

There is a free trial available with monthly/annual plans available for small, medium and enterprise class businesses. All plans come with a 99.9% uptime guarantee.

If you have a smart phone, there is a mobile version of 365. Non-smart phones could possible receive emails depending on your hardware.

Features at a glance

  • Email
  • Calendar
  • Documents editing and creation
  • Mobile access
  • Uptime Guarantee

Zoho Work Online

Zoho is a new contender in the cloud computing arena. Zoho offers apps for calendar, contacts, interoperability with MS Office, email, Google Integration, spreadsheets, word processing, project management, presentations, chat, wiki and many more. Unique to Zoho, apps are accessed from the email client in a sidebar. The interface seems a little more efficient and faster that way.

Zoho has a personal version that is free. The business version has a monthly fee with various options. Like the other suites that were discussed, Zoho has mobile access and a free trial.

Features at a glance

  • Free plan available
  • Email
  • Calendar
  • Documents editing and creation
  • Mobile access
  • Uptime Guarantee

Google Apps vs Office 365 vs Zoho Summary

Google Apps vs Office 365 vs Zoho offer you access to your data and documents anywhere you have an Internet connection. They can save money on software and support costs which could be very attractive to small and medium-sized businesses.

Google Apps vs Office 365 vs Zoho are not all the same. Office 365 is strictly for business with no free plan available. Google Apps and Zoho both have free versions and a wide range of web-based apps to get you started. If you feel you need more, the fee based options open up additional collaboration and other business related apps.

What do you think? Please share you Comments.

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  • Kevin Tea

    You are spot on in that 365 will be used by larger businesses wanting to enjoy the benefits of cloud while having the perceived safety net of Microsoft.  

    One of the key things with Zoho is that its interface is very similar to Microsoft Office which will be a plus point in companies getting employees to adopt cloud based office suites. On the other hand Google has been, and I suspect always will be, very much in Zen Minimalist mode and a lot of office workers who use suites on a day to day basis may be put off by that.

    • Matt Clark – Damang Media

      Great points Kevin, I like the point about Google being a minimalist approach. For me that is what I like. Find it helps with being more productive. 

      I like Zoho as well, however found that the depth of apps can be somewhat over whelming. I have settled on the Zoho CRM offering which I find a great for our needs. Thanks for sharing.

  • Rochelle

    Thank you for posting this Matt. Very useful.

  • Gijs Spruyt

    I think you’re missing the point on these propositions.  If you look at Google vs Microsoft, youre talking about a desktop replacement versus back-end replacement. the big difference is that with Microsoft you can built automatingsolutions with workflowing and in google you can’t. And because automating is usualy purposefull in a business envorinment, the targeting gets visible.
    The use of mail and calendering has become such a commodity these days, that it is very difficult to differentiate your self in these fields. And in the end, interfacing is something which is part of the personality of the user.
    So, if you need a simple and “flat” solution, try google or ZoHo, but if Automation an de collaboration is your goal, microsoft’s soluion is, at this moment, the choice to pick.
    The fact that you have to pay a relatively low price to pay for such solutions is not a key factor in a businessenvironment. For a Consumer or a single professional it can be.